PBSci Personnel/Payroll
5th Floor Physical Sciences Building
Mail Stop: PB Sci. Pers/Pay Res. Acctg.
Fax: 831-459-5599

Information Given to New Staff Employees

BY STAFF HUMAN RESOURCES

1. Invitation to orientation session & campus map
2. Physician Designation form
3. Form to be completed for campus phone directory listing
4. New Employee General Information List (tells employee what information they can get from their supervisor, Staff HR, or Labor Relations
5. List of holidays/working hours in the month
6. "If you have a disability" flyer
7. TAPS (parking) application
8. UCSC Collective Bargaining Units (representative's name, phone number and the "fair share" monthly payroll deduction information)
9. Benefits packet, if applicable
10. Plan Coverage for Safe Harbor, for non-career employees ONLY
11. University policies on substance abuse and dependency, for a smoke-free environment, and for Sex Offense/Harassment
12. UCSC Ombudsman, Equal Employment Opportunity/Affirmative Action, Environmental Health and Safety (EH&S), and Illness and Injury Prevention Program (IIPP) brochures
13. Crime Awareness and Campus Security Report
14. Political Reform Act Disqualification Requirement

1. (New Employee Orientation Checklist for employees (PDF or Word)
2. Employee information handout (for employee's personnel program or bargaining unit, and according to exempt or nonexempt status)
3. Paycheck release date, including when to expect the first check
4. How to contact employee's Personnel/Payroll Representative for information
5. Information re: employee enrollment in UC courses*
6. Copy of job description
7. Background Investigation forms (if applicable)
8. Time and attendance information:
   • time record information on how to complete, when to return and who is to sign time record*
   • for employees working a nonstandard work week, information for completing time record during months with holiday
   • overtime procedures* including Notice Regarding Overtime Compensation (for clerical employees)
   • consequences of working less than 50% time during probationary period*
   • waiting periods for taking vacation, if appropriate*
   • December closure information* (if known)

1. UCSC's Managers' Responsibilities for EEO/AA (no signature required)
2. Training and Development Opportunities including Supervisory Development (brochures or emails are sent periodically by Training and Development, or contact Training and Development Office)*
3. Requirement to attend Fair Hiring Workshop prior to recruiting new staff*
4. Sexual Harassment Annual Report and ADA (Americans with Disabilities Act) brochure
5. Job description of employees supervised, upon request
6. Who to contact for confidential information for supervisors: *
   
   • Supervisor's Basic Responsibilities
   • Policies and/or contracts governing employees supervised
   • Supervisor's Responsibilities re: Workers' Compensation
   • Performance Management tools (including Performance Evaluation forms, Guidelines)

* Verbal, not written, information given