PBSci Personnel/Payroll
5th Floor Physical Sciences Building
Mail Stop: PB Sci. Pers/Pay Res. Acctg.
Fax: 831-459-5599

Developing a Job Description

LAYOFF/ INVOLUNTARY REDUCTION IN TIME

General Information
Due to varying contract and policy requirements, it is critical for the supervisor/unit head to contact their Personnel/Payroll Representative 90-days in advance of a layoff, or as soon as he/she becomes aware of the possibility of layoff, to discuss potential options.

If in the judgment of the University, budgetary or operational considerations make it necessary to curtail operations, reorganize, reduce the hours of the workforce and/or reduce the workforce, staffing levels will be reduced in accordance with current policy and collective bargaining agreements.

Layoff policy applies to career positions only and includes the following involuntary actions:

• Indefinite or temporary layoff.
• Indefinite or temporary reduction in time
• Reassignment from a full-year career position to a partial-year career position

Process
Before selecting career employees for permanent layoff, the supervisor and Personnel/Payroll Unit will consider exploring options such as:

• Temporary layoff
• Voluntary and involuntary reduction in time (which may affect vacation and sick leave accruals, and benefits eligibility)
• Voluntary leave without pay
• Elimination of limited or limited/restricted positions
• Reassignment or transfer to a vacant position for which the employee is qualified in the same or another classification in the unit

The supervisor/unit head, in consultation with the Business Office, determines:

• the need for layoff, and the layoff unit. (Normally, this is the area over which the unit head has budgetary authority
• the classification(s) affected by layoff and applicable program policy

The Business Office will:

• calculate seniority within the classification and unit
• prepare official written notice of the action (including information about any applicable preferential rehire/recall rights and/or severance pay) for unit head/supervisor's signature and delivery to employee, or process pay in lieu of notice if provided for by policy or bargaining agreement